Privacy Statement for CLP Website
The Conservation Leadership Programme (CLP) recognises that a crucial element of the trust we hope to earn from our alumni, members of the public, prospective award applicants, or any other individuals who engage with us, comes from being open, honest and lawful in the way that we process personal data. CLP respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
About the CLP
CLP is a partnership between three conservation organisations, BirdLife International, Fauna & Flora International and the Wildlife Conservation Society. Each of these organisations is a joint data controller under the terms of the UK’s General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
BirdLife International (BirdLife) is a company limited by guarantee, registered in England with its registered office at the David Attenborough Building, Pembroke Street, Cambridge CB2 3QZ. BirdLife is registered with the Information Commissioner’s Office under registration number ZA445038.
Fauna & Flora International (Fauna & Flora) is also a company limited by guarantee and a charity, registered in England and Wales with its registered office at the David Attenborough Building, Pembroke Street, Cambridge CB2 3QZ, UK. It is also registered with the Information Commissioner’s Office (ICO) (Registration No. Z5599356).
The Wildlife Conservation Society (WCS) is an organisation created by New York State charter, with its main offices at 2300 Southern Boulevard Bronx, New York 10460, USA.
AS A VISITOR TO CLP’s WEBSITE
This privacy notice aims to give you information on how we collect and process your personal data through your use of this website.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Cookies
Our website uses cookies, which are small text files that are stored on your device when you visit some websites. When you first access our site, you should be asked for your consent to the use of cookies. If you do not consent, cookies will not be stored. You can choose to disable any cookies already stored on your computer. Please be aware that disabling cookies may stop our website from functioning properly. Using cookies, our website will track the pages you visit and record other user data such as how long you spend on each page. We can then view a summary that aggregates the data from all of our visitors (but not your individual behaviour) using Google Analytics.
Google Analytics
Through Google Analytics, we can also see an overview of how many people are visiting the CLP website and from what countries. We do not collect any personal information using Google Analytics. You can opt out of Google Analytics tracking by following the guidance provided by Google here.
Social Media
This website will also allow you to share pages with social networks such as Facebook, which you do at your own discretion. Although we will never share any personal information with third parties beyond what is strictly necessary in order to perform the service you have requested, we recommend that you familiarise yourself with the terms and conditions of any social media channels through which you choose to share a story (or engage in some other way with BirdLife, Fauna & Flora and WCS) to ensure that you are happy with how they might combine the data they already hold on you with any interactions you have with us.
Basis for using your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
More information about this is below.
Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
AS A FUNDING APPLICANT TO CLP
The data we hold
As part of the funding application, applicants must share their name, age, postal address, email with us as well as other background information on education and employment as relevant to your application. As part of your funding application, this information will be temporarily stored and may be shared with external reviewers in the event that your application is eligible for funding. External reviewers will be instructed not to share application data with third parties. By applying to CLP, you acknowledge the transfer of your data to these parties, which are in several different countries. We store all applications on our secure server for a period of seven years for reviewing and auditing purposes.
AS A REVIEWER OF CLP APPLICATIONS
The data we hold
If you complete a review for a CLP application, we will share in confidence your review, including but not limited to your name and organisation, with the CLP’s Award Selection Committee. With your permission, we will retain your contact details in order for us to contact you if we need an expert review of an application relevant to your knowledge or expertise in the future. We store this information on our secure server, and this information is only accessible to CLP partner staff . If you wish to withdraw your consent for us to hold your contact details for this purpose, please e-mail us at clp@birdlife.org at any time.
AS AN ALUMNUS OF CLP
The data we hold
If your CLP application is successful, we will store your name and email address on our database, where it will be held securely in the UK.
Access to the database is limited to only those members of CLP staff who need to use it for the legitimate reasons of supporting CLP alumni and keeping in touch related to CLP activities. These may include surveys and other items we believe will be interesting to you.
Stop Communications
You can request to stop receiving our communications at any time by contacting clp@birdlife.org.
Email Newsletter
If you have provided CLP with an email address to keep you informed of CLP news then we will send you our e-newsletter, which is currently published bimonthly. We may also contact you about our call for funding applications. These emails will always be accompanied by a link allowing you to unsubscribe at any time. Your email address will be stored on our secure database in the UK, and the emails will be sent using a third-party application called MailChimp which processes and stores your email address securely in the US. MailChimp will also provide us with details about which emails you have opened and when, and what links within an email you may have opened. CLP will only use this information to ensure that what we send is relevant, timely and interesting to you. Mailchimp has certified its compliance to the EU-U.S. Data privacy Framework, the UK Extension to the EU-U.S. Data Privacy Framework, and the Swiss-U.S. Data Privacy Framework. Mailchimp contractually commits to transfer and process all of its customers’ European data in compliance with the Standard Contractual Clauses. More details can be found in MailChimp’s Privacy Policy about how your data is processed and handled and how you can exercise your rights under data protection legislation. Please visit the MailChimp Security page to learn more about how it stores and secures data, server locations, and to request more specific details. MailChimp’s Data Processing Addendum incorporates the mandatory data processing provisions of Article 28 of the UK GDPR, and automatically forms part of its Terms of Use.
Log
We maintain a history of interactions between CLP and our alumni on our secure database in the UK. These include notes about inbound and outbound communications (i.e. to tell us that we have sent you something, or to tell us that you have written, telephoned or emailed us for any reason).
DATA RETENTION, UPDATING AND SHARING
Keeping data up to date
We will do our best to ensure that all data we hold is kept as up to date as possible. If your information changes or you think the information we have is incorrect, please let us know so that we can make the necessary amendments to our records.
Retention
We will only keep your data for as long as is necessary. We will delete your information as soon as there is no longer any legitimate reason to retain it.
Third Parties
Except as explained in this Privacy Statement, CLP will never share your personal details with any third party, charity or commercial organisation. We will also never sell your personal details for commercial or other purposes. We do not rent or share lists with other organisations, and we will never do so.
Data sharing
WCS will have access to your data, as will our third-party service providers such as Mail Dog and Worldpay (mentioned above). This may involve transferring your data outside the UK. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Whenever we transfer your personal data out of the UK to a third country, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that is covered by the UK adequacy regulations.
- If there is no adequacy decision, we may transfer your personal data on the basis that other appropriate safeguards exist by:
- a legal instrument, such as an international data transfer agreement, providing appropriate safeguards which binds the intended recipient; or
- an assessment which concludes that the appropriate safeguards exist.
- If we need to transfer personal data when there is neither a finding of adequacy, nor appropriate safeguards in place, this will happen if there are ‘special circumstances’, as listed in the Data Protection Act 2018 namely:
- to protect the vital interests of the data subject or another person;
- to safeguard the legitimate interests of the data subject;
- for the prevention of an immediate and serious threat to the public security of the third country;
- in individual cases for any of the law enforcement purposes; or
- in individual cases for a legal purpose.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.
Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
YOUR RIGHTS
You have the right to:
- Request access to your personal data (commonly known as a “data subject access request”). This enables you to request a copy of the personal data we hold about you. We will only withhold data in limited circumstances where we have legitimate reasons for doing so (for example, where releasing this information will affect another person’s privacy rights). Please contact the Data Protection Lead (details below) to request this information.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
How we update this Privacy Statement
We may amend this Privacy Statement from time to time in order to reflect changes in the law, best practice or our internal procedures. You can see the last date at which any amendment or addition was made to this Privacy Statement by going to the bottom of this page. Please therefore review this Privacy Statement regularly to ensure you are aware of any changes to it.
Complaints
We are committed to protecting your personal information. If, however, you have a concern about how we have handled your data, you have the right to complain to us. Please contact us using the contact details below.
We commit to acknowledging receipt of your complaint within 30 days and will make enquiries, such as speaking to relevant members of staff, without undue delay. If it’s unclear what the complaint is about then we will ask you for more information and we may also need to ask for proof of ID in order to verify your identity.
During the investigation of your complaint, we will keep you updated on our progress. The time that it takes us to investigate may be impacted by factors such as the complexity of the complaint.
Once the investigation is complete, we will let you know the outcome, which will include:
- An explanation of what has been done to resolve your complaint;
- Where appropriate, any actions taken as a result;
- An explanation of how we have complied with data protection law, if we believe that we have; and
- Enough information to help you understand our decision.
In the event that we are able to investigate the complaint and provide an outcome within 30 days, we are not required to provide you with an acknowledgement and outcome separately.
Our contact details to make a complaint, or to contact us for any other reason relating to data protection, are as follows:
Tom Beesley (Data Protection Lead)
tom.beesley@fauna-flora.org
If you are not satisfied with our response, you can contact the Information Commissioner’s Office with your concerns: https://ico.org.uk/concerns/
Residents of the USA and Australia should also refer to the additional provisions set out below
United States of America
We confirm that we take all reasonable steps to comply with US laws and regulations in relation to online privacy.
California
Your Rights Under California Law
If you are a California resident, you have the right to:
- Request access to the personal information we hold about you
- Request details about how we collect, use, and disclose your personal information
- Request deletion of your personal information, subject to certain exceptions
- Request correction of inaccurate personal information
- Not be discriminated against for exercising your rights
How to Exercise Your Rights
You can exercise your rights by contacting us using the contact details provided in this Privacy Statement. We may need to verify your identity before responding to your request.
Do Not Track
Our website does not currently respond to “Do Not Track” signals from browsers. For more information about how we use cookies and similar technologies, please see the relevant section above.
Children’s Privacy
Our website is not directed at children under the age of 13, and we do not knowingly collect personal information from children under 13.
If we become aware that we have collected personal information from a child under 13 without appropriate consent, we will take steps to delete that information as soon as reasonably practicable. If you believe this has occurred, please contact us using the details provided in this Privacy Statement.
For individuals under the age of 16, we do not knowingly sell or share personal information (as those terms are defined under applicable US law).
Australia
This section applies where we handle personal information relating to individuals in Australia and supplements the information set out in this Privacy Statement.
We take reasonable steps to comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (“APPs”).
Collection of Personal Information
We collect personal information as described in this Privacy Statement where it is reasonably necessary for our functions and activities, including to manage relationships, process donations, respond to enquiries, and operate our organisation.
If we receive unsolicited personal information that we are not permitted to collect under the Privacy Act 1988 (Cth), we will, where required, destroy or de‑identify that information within a reasonable period.
Use, Storage and Overseas Disclosure
As described above, we generally store and process personal information in the United Kingdom and other locations where our service providers operate.
Where we disclose personal information to third parties located outside Australia, we take reasonable steps to ensure that those recipients handle the information in a manner consistent with the Australian Privacy Principles, or that an exception under APP 8 applies.
Access and Correction
You have the right to request access to the personal information we hold about you and to request that we correct any inaccurate or incomplete information, subject to certain exceptions permitted by law.
Complaints
If you have a complaint about how we handle your personal information, please contact us at:
Email: tom.beesley@fauna-flora.org
We will consider your complaint and respond within a reasonable period.
If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):
- Website: https://www.oaic.gov.au
- Phone: +61 1300 363 992
Last updated: 30 June 2026